“To Do” or Not “To Do”- That is the Question

So, if you’re like any other regular, task-focused professional, you live and die by the great, all powerful “To Do” list.  Every morning or every night before you leave, you work feverishly to get your list going so that you can relax.  Unfortunately, it is also how you determine success on any given day.  How many did I mark off  today?  Eventually, you become so owned by the list, you forget what all of the tasks are there to accomplish.  Am I right?

Unfortunately, I suffered under the same curse.  I was forever making a to do list and then would make a to do item to add to the to do list.  Too bad few of the to do’s got moved to DONE.  Fortunately, I ran across a pretty interesting blog which opened my eyes to a new concept, but still let me keep my to do list.

Charlie Gilkey’s Blog, http://www.productiveflourishing.com, has been a great source of ideas for me.  One of the great “Ah Ha’s” I had while reading through his blog was the concept of managing your to do list according to the project they are associated with.  Simply put, lead with the project you will focus on each day and put your to do list in line with that project.  Although it is a fairly simple concept and makes common sense, I couldn’t think to let go of my precious to do list.

For one week, I decided to give it a whirl.  I began by using some of the templates Charlie provides on his website.  (check out http://www.productiveflourishing.com/free-planners/) It took some getting used to, but I found myself beginning to think first about the projects I wanted to accomplish and then the to do’s were secondary.  Could it be I was actually being rehabilitated?

On section in Charlie’s newsletter that always helps me stop to think during the month is his self-assessing questions:

While this list of questions is by no means exhaustive, it’s a good place to start. Give yourself 30 minutes to an hour to work through them – it may help to print out this message:

  • What have you accomplished?
  • What goals or projects need to be adjusted or dropped?
  • What are your priorities for the rest of the month?
  • What bills need to be paid, and do you have funds in place to cover them?
  • What projects/tasks have fallen off the radar?
  • When was the last time you rewarded yourself, and when will be the next?

Can you say that your to do lists are actually effective?  Wouldn’t you like to find yourself looking up rather than constantly looking down.  Isn’t it somewhat tempting to know there is a way to get your tasks accomplished without being slave to them?

So, to the original question: To Do or Not To Do…. what’s your answer?

Trent Cotton has spent a number of years in management and business consulting. After spending some time in the field, he joined the HR department, beginning in recruiting and eventually serving as the Department Head of HR for one of the major lines of business. With such a varied background, he works to bring all of these together to help organizations incorporate best practices into their business to help them succeed. In his free time, he also writes a lot on his other blog, Christian Men, Christian Warrior.

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